Show Custom Messages in Excel
Oct 3, 2017
Save time with Excel themes, and more, in this week's Excel news. Visit my Excel website for many more tips, tutorials and videos.
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Excel comes with a default theme --you can see the Theme fonts at the top of the font list, and the theme colours are in the Fill and Font drop downs.
If you need different colours --maybe to match your company logo -- Ann K. Emery shows how to find and apply those colours in a chart. That's a helpful tip, but you wouldn't want to do those steps every time you make a chart!
To save time, create a custom colour palette, and store your special colours there:
To save even more time, create a Custom Theme, with your favourite colours, fonts, and effects. There are instructions on the Microsoft website, with screenshots that show the steps. It's worth the effort if you like to use special settings for your Excel workbooks.
When you make an Excel file for other people to use, do you put comments on the sheets? Cells with comments get a little red triangle in the corner, but the comments only appear if you point to that cell. It's easy to ignore those comments, especially if you're using the keyboard, not the mouse.
Instead of the normal comments, use Data Validation (DV) messages -- even if you don't need data entry rules. The DV messages appear when you click on a cell, and it's a great way to add a short tip or warning.
To add a DV message:
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Here are a couple of recent Excel articles that you might find useful or interesting.
Power BI - Carlos Otero, who works on the Excel team at Microsoft, shows how he predicts soccer (football) results with the Get & Transform feature in Excel 2016, or Power Query in Excel 2010/2013. Even if you aren't interested in the sport, download his Excel file, to see how it works. (Level - Intermediate)
Excel Maps - If you've used Excel for a long time, you might remember the old Maps feature, which eventually disappeared. Now maps are back again, and Kevin Lehrbass shows how to make a quick 3D map in Excel 2016. (Level - Intermediate)
Last week, we went to Rochester, NY, to do some shopping and sightseeing. It was really hot, so we did an early morning walk along the nature trails at Tinker Park, where there is a small collection of fairy houses. We saw some of them last year, but there were several new houses too, like this mushroom-shaped one. It was a nice break from shopping, where almost everything was pumpkin-spice scented or flavoured!
And if you're in Canada, like me, have a Happy Thanksgiving this weekend!
That's it for this week! If you have any comments or questions, send me an email.
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ddalgleish @ contextures.com
Last updated: October 1, 2017 1:14 PM