Use the Paste Special command to automatically add, divide or multiply specific amounts to numbers on a worksheet

Without using formulas, you can add, subtract, multiply or divide all the numbers in a range by a specific amount. For example, in a price list, all the prices could be increased by $1.50, or the prices could be decreased by 5%.

This makes it easy to increase the prices on the worksheet, all at once, by using the Paste Special command on the Excel Ribbon. Just type a value into a cell, then copy that cell, and apply its value to other cells.

*Thanks to T. Valko for suggesting this page!*

Watch this short video to see the steps for dividing numbers with the Paste Special command. Written instructions are below the video.

Without using formulas, you can quickly divide a set of numbers, by using the Paste Special command. In this example, numbers are divided by 1000, and the result is a permanent change to the numbers.

- In a blank cell, enter the amount by which you want to divide. In this example, 1000 was entered in cell F3
- Copy the cell which contains the division amount.
- Select the cells which contain the amounts that you want to divide. In the screen shot below, cells C2:C11 are selected.
- On the Ribbon's Home tab, click the arrow on the Paste button, then click Paste Special
- In the Options section, click
**Divide**, then click OK. - Each of the selected numbers is automatically divided by 1000.
- To complete the change, you can format the numbers, if necessary, and delete the amount typed in cell F3.

Watch this short video to see the steps for adding or multiplying with Paste Special. Written instructions are below the video.

For Excel 2003 instructions, please watch this video.

You may want to increase all the numbers in a range by a set amount. For example, in this price list, all the prices should be increased by $1.50. The following technique makes it easy to increase the prices, all at once.

- In a blank cell, enter the amount of the increase. In this example, 1.50 was entered in cell D2
- Copy the cell which contains the increase amount.
- Select the cells which contain the amounts that you want to increase. Here, cells B2:B5 are selected.
- On the menu bar, click Edit | Paste Special
- Click Values, and click
**Add**, then click OK.

On the worksheet, each of the selected numbers is automatically increased by $1.50

You may want to increase all the numbers in a range by a set percentage. For example, in this price list, all the prices should be increased by 5%. The following technique makes it easy to increase the prices, all at once.

- In a blank cell, enter the amount of the increase. In this example, 1.05 was entered in cell D8
- Copy the cell which contains the increase amount.
- Select the cells which contain the amounts that you want to increase. Here, cells B8:B11 are selected.
- On the menu bar, click Edit | Paste Special
- Click Values, and click
**Multiply**, then click OK. - Each of the selected numbers is automatically increased by 5%

Watch this short video to see the steps for adding or multiplying with Paste Special in Excel 2003.

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Last updated: September 25, 2016 6:39 PM

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