Excel -- Scenarios -- Create and Show	Download the zipped sample file
Set up the Worksheet   Create the first Scenario   Create the second Scenario  Show a Scenario

You can use Scenarios to store several versions of the data in a worksheet. For example, when preparing a budget, the Marketing and Finance departments may have different forecasts for sales. You can store each forecast as a Scenario, print them separately, or compare them side-by-side.

Set up the Worksheet Although scenarios can be complex, a simple example is used here. Delete all sheets except Sheet1 Rename Sheet1 as Budget On the Budget sheet, enter the Finance budget, as shown at right Name the following cells (there are Naming instructions here: Name a Range). Naming the cells is not required, but will make it easier to manage the scenarios, and read the reports: Name cell B1 as Dept Name cell B3 as Sales Name cell B4 as Expenses Name cell B6 as Profit In cell B6, enter the following formula:       =Sales - Expenses

A B 1 Budget 2006 Finance 2     3 Sales $ 3,500,000 4 Expenses $ 2,750,000 5     6 Profit =Sales - Expenses

Create the First Scenario From the Tools menu, choose Scenarios. In the Scenario Manager, click the Add button Type name for the Scenario. For this example, use Finance. Press the Tab key, to move to the Changing cells box On the worksheet, select cells B1 Hold the Ctrl key, and select cells B3:B4 Note: There is a limit of 32 changing cells Press the Tab key, to move to the Comment box (optional) Enter a comment that describes the scenario. Click the OK button

The Scenario Values dialog box opens, with a box for each changing cell. You could modify these values, but in this example they contain the values currently on the worksheet, and don't need to be changed. Click the OK button, to return to the Scenario Manager. Click the Close button, to return to the worksheet

Create the Second Scenario To prepare for the Marketing scenario, change the values in cells B1, B3 and B4, as shown at right From the Tools menu, choose Scenarios. In the Scenario Manager, click the Add button Type name for the second Scenario. For this example, use Marketing. Press the Tab key, to move to the Changing cells box On the worksheet, select cells B3:B4 Press the Tab key, to move to the Comment box (optional) Enter a comment that describes the scenario. Click the OK button The Scenario Values dialog box opens, with a box for each changing cell. Click the OK button, to return to the Scenario Manager. Click the Close button, to return to the worksheet

A B 1 Budget 2006 Marketing 2     3 Sales $ 3,900,000 4 Expenses $ 2,450,000 5

Show a Scenario Once you have created Scenarios, you can show them. In this example, the Marketing scenario is currently visible. To change to a different scenario: Fom the Tools menu, choose Scenarios In the list of Scenarios, select Finance Click the Show button Click the Close button.	Download the zipped sample file

1. Scenarios -- Create and Show   2. Scenarios -- Scenario Summaries   3. Scenarios -- Automatically Show Scenarios     4. Scenarios -- Programming

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		The Excel Store	Debra Dalgleish