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Sheet Navigator - List and Sort Excel Sheets - Excel 2007

Set up the Workbook  
Add the Code to List and Sort Sheets  
Modify the XML to Add the Buttons
Save the File as an Add-In  
Install and Use the Add-In  

 

 Click here for instructions for Excel 2003
version of Excel Sheet Navigator.
Thanks to Dave Peterson, who wrote this technique, and to Ron de Bruin, who adapted the code for Excel 2007.

If a workbook contains many sheets, it can be difficult to select the sheet that you want to use. This technique creates a Sheet Navigator Ribbon command, that you can use in any workbook, to create a list of sheets in that workbook. The Sheet Navigator also includes a command that sorts the sheets in alphanumeric order, a command to select a hidden sheet, and to hide the active sheet.

Select a sheet from the dropdown list, to go to that sheet.

Download the zipped sample Excel Sheet Navigator file.


Set up the Workbook

First, you'll create a new workbook, to store the code that builds the Sheet Navigator Ribbon commands.

  1. Create a new workbook.
  2. Press Alt + F11, to open the Visual Basic Editor (VBE), where macros and user defined functions are stored.
  3. In the VBE, press Ctrl + R, to open the Project Explorer
  4. Find your new workbook in the list. For example, if your workbook is Book3, it will appear as VBAProject (Book3), as shown at right.
  5. Right-click on your workbook name in the list, and choose Insert | Module
  6. In the code window that appears on the right hand side, paste all the code that's shown below.
 

 

 

Add the Code to List and Sort Sheets

Store the following code on Module1.

'Original code for < Excel 2007 from Dave Peterson
'http://www.contextures.com/xlToolbar01.html
'Changed for Excel 2007 by Ron de Bruin on 17-July-2008

Sub SheetList_RDB(control As IRibbonControl)
    Dim ws
    Dim I As Long
    On Error Resume Next
    ActiveSheet.Select
    If Err.Number > 0 Then
        MsgBox "There is no workbook open"
        Err.Clear
        On Error GoTo 0
    Else
        For Each ws In ActiveWorkbook.Sheets
            If ws.Visible = True Then I = I + 1
        Next ws
        If I > 16 Then
            Application.CommandBars("Workbook Tabs").Controls(16).Execute
        Else
            Application.CommandBars("Workbook Tabs").ShowPopup
        End If
    End If
End Sub


Sub Hidden_SheetList_RDB(control As IRibbonControl)
    If ActiveWorkbook.ProtectStructure = True Then
        MsgBox "Please unprotect this workbook's structure and try again"
        Exit Sub
    End If
    On Error Resume Next
    Application.CommandBars("Ply").FindControl(ID:=891).Execute
    On Error GoTo 0
End Sub


Sub Hide_ActiveSheet_RDB(control As IRibbonControl)
    If ActiveWorkbook.ProtectStructure = True Then
        MsgBox "Please unprotect this workbook's structure and try again"
        Exit Sub
    End If
    On Error Resume Next
    Application.CommandBars("Ply").FindControl(ID:=890).Execute
    On Error GoTo 0
End Sub

 

 

Insert another module, and store the following code on Module2.

'Original code for < Excel 2007 from Dave Peterson
'http://www.contextures.com/xlToolbar01.html

Sub DP_RDB_SortSheets(control As IRibbonControl)

    Dim CalcMode As Long
    Dim myArr() As String
    Dim sCtr As Long
    Dim iCtr As Long

    On Error Resume Next
    ActiveSheet.Select
    If Err.Number > 0 Then
        MsgBox "There is no workbook open"
        Err.Clear
        On Error GoTo 0
    Else

        If ActiveWorkbook.ProtectStructure = True Then
            MsgBox "Please unprotect this workbook's structure and try again"
            Exit Sub
        End If

        Application.ScreenUpdating = False
        CalcMode = Application.Calculation
        Application.Calculation = xlCalculationManual
        ActiveSheet.DisplayPageBreaks = False

        ReDim myArr(1 To Sheets.Count)
        sCtr = 0
        For iCtr = 1 To Sheets.Count
            If Sheets(iCtr).Visible = xlSheetVisible Then
                sCtr = sCtr + 1
                myArr(sCtr) = LCase(CStr(Sheets(iCtr).Name))
            End If
        Next iCtr

        ReDim Preserve myArr(1 To sCtr)
        ShellSort myArr

        For iCtr = 1 To sCtr
            Sheets(CStr(myArr(iCtr))).Move _
                    after:=Sheets(Sheets.Count)
        Next iCtr

        With Application
            .Calculation = CalcMode
            .ScreenUpdating = True
        End With
    End If
End Sub

Sub ShellSort(List As Variant, Optional ByVal LowIndex As Variant, Optional HiIndex As Variant)
'Translation of Shell's Sort as described in
' "Numerical Recipes in C", 2nd edition, Press et al.
'For large arrays, consider Quicksort. This algorithm is at least
'as good up to about 100 or so elements. But with 500 randomized
'elements it is about 27% slower than QSort, and looks
'increasingly worse as the array size increases.

'Dec 17, '98 - David J. Braden

    Dim I As Long, j As Long, inc As Long
    Dim var As Variant

    If IsMissing(LowIndex) Then LowIndex = LBound(List)
    If IsMissing(HiIndex) Then HiIndex = UBound(List)
    inc = 1
    Do While inc <= HiIndex - LowIndex: inc = 3 * inc + 1: Loop
    Do
        inc = inc \ 3
        For I = LowIndex + inc To HiIndex
            var = List(I)
            j = I
            Do While List(j - inc) > var
                List(j) = List(j - inc)
                j = j - inc
                If j <= inc Then Exit Do
            Loop
            List(j) = var
        Next
    Loop While inc > 1

End Sub
 


Modify the XML to Add the Buttons

For instructions on adding the buttons to the Ribbon, see Ron de Bruin's web site, and add the following XML:

 

 

 


Save the File as an Add-In

First, you'll save the Sheet Navigator workbook as an Add-In, and make it accessible from other workbooks, as you work in Excel.

  1. In the VBE, choose File | Close and Return to Microsoft Excel.
  2. On the Excel Ribbon, click the Microsoft Office button, then click Save As.
  3. Type a name for the file, e.g. NavToolbar
  4. From the Save as type dropdown, choose Excel Add-In (*.xlam), at the bottom of the list.
  5. Your AddIns directory will automatically be selected, e.g. C:\Documents and Settings\Contextures\Application Data\Microsoft\AddIns.
  6. Click the Save button, to save the file.
  7. Close Excel.

 

 

 


Install and Use the Add-In

Next, install the Add-In, so you can use it in any workbook.

  1. Open Excel.
  2. On the Excel Ribbon, click the Microsoft Office button, then click Excel Options.
  3. In the Category list, click on Add-Ins.
  4. From the Manage drop down, select Excel Add-ins, then click Go
  5. Find your Add-In in the list, and add a check mark to its name.
  6. Click OK to close the Add-Ins dialog box.

 

Now you can use the add-in in any workbook.

  1. The Sheet Navigator commands should appear at the far right of the Home tab on the Ribbon.
  2. Click the Select a Sheet command, to view a list of sheets in the active workbook.
  3. From the dropdown list, select a sheet, and that sheet will be activated.

  

 

 

You can add the Sheet Navigator commands to the Quick Access Toolbar (QAT):

  1. Right-click on the Select a Sheet command in the Ribbon.
  2. Click on Add to Quick Access Toolbar.

  

Note: If you're new to macros, you may want to read David McRitchie's intro at: http://www.mvps.org/dmcritchie/excel/getstarted.htm     
 

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Last updated: April 24, 2010 6:22 PM