How to change pivot table option settings to adjust the pivot table's appearance and behaviour
In addition to the pivot table settings on the Ribbon, you can make changes in the Pivot Table Options dialog box.
To access this, right-click on any cell in the pivot table, and click PivotTable Options.
To see the steps for showing a zero in empty pivot table cells, please watch this short video tutorial. The written instructions are below the video.
If no data is entered for some items, there will be blank cells in the pivot table. In the screen shot below, no Banana Bars were sold at stores 3062 or 3659, so those cells are empty.
Instead of leaving these cells blank, you can change a pivot table option, to show a zero, or other characters, in those cells:
To change what appears in empty cells, follow these steps:
The pivot table will change, to show the characters that you entered. In the screen shot below, N/A shows in the empty cells.
The "Show the Values Row" setting shows or hides the Values row in the pivot table, in some situations.
This video shows when the Values Row appears in a pivot table, and when you are able to hide it. There are written instructions below the video.
The Values row appears in a pivot table heading, when there are:
If there are other fields in the Columns area, one of those field names will be in the Values row.
To hide the Values row, you can change the Show the Values Row setting in the PivotTable Options.
NOTE: You cannot hide the Values row if another field name appears in the Values row.
To change the Show the Values Row setting, follow these steps:
Download the sample workbook for the PivotTable Options examples on this page. The zipped file is in xlsx format, and doesn not contain any macros.
NOTE: If you have purchased a copy of my PivotPower Premium (PPP) add-in, you can store some of the options in your Preferred Settings window. Then, after you create a new pivot table, just click the Apply Prefs commandto change all of the stored settings, with a single click.
Watch this short video to get a quick tour of the PPP tab in Excel, and see some of the key commands that will help you save time when working with pivot tables.
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Last updated: January 20, 2019 3:19 PM
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